Invoice Scanning Register Subcontractor Claim Approval
Remotely assess, approve and issue RCTIs or payment advice notices paperlessly, with full audit trail and strict timeframes to meet Security of Payment Legislation.
Invoice Scanning REGISTER – SUbcontractor claim approval module Features
– Email claims to a specific email address
– Completely paperless, no printing required
– Transaction validation at logging stage
– Live accounts payable dashboard for complete oversight
– OCR of every page of every document, with a simple search
– Simple and quick document/transaction search and retrieve function
Custom Approval Workflows
– Each assessed claim is work flowed, approved and finishes in Accounts Payable
– Custom workflow approval/rejection configuration
– Multi-level limits of authority
– Reject rules
– Escalation rules based on time in approvals queue stage
– Strict time management
– Add sticky notes with comments to a document
Approve Off System
– Once a claim has been assessed, subsequent approvers can Approve/Reject via email with no login required
– Can be approved via a mobile
– Great for busy senior managers
– Full audit & approval history for every transaction
Add On Scanning Modules
Invoice Scanning - Document Recognition
We Work With The Best
“It’s got to be one of the best job costing systems that I’ve seen. Cheops is a great construction management tool to help our team run their projects, because we can go through every single cost attributed to the job, and you can see everything straight away.”
Dynamic Project Management & Prestige Joinery
"Cheops is really our source of truth for financial information and that’s the way we want it because we don’t really want to depend on manual workpapers outside of the Cheops system."
Patterson Building Group
"Cheops plays a critical role in ensuring we maintain robust financial control over our projects. Cheops allows us to keep really tight control over the subcontracts that are out in play at any point in time: Who have we engaged, what commitments have we agreed with them, and how they are tracking against those commitments. "
CFO, First Principles Constructors
"Our business has been using Cheops for approximately 4 years, and Cheops ISR for about 2 of the 4 years. Not only was Cheops ISR an environmentally friendly decision, it streamlined our invoicing process almost immediately since implementation and we have never looked back.
Cheops helpdesk staff are friendly, supportive and always happy to tackle any issue no matter how big or small. The system is easy to navigate and 9/10 there is an existing report that can be generated which will suit your reporting needs. If not, the team can assist you with customising any report."
Get in touch or request a demo
If you would like to know more about Cheops Construction Management System or have some specific questions you would like answered, give us a call or request a demonstration. We are here to help!