If you’re tired of chasing subcontractors for claims submitted in the wrong format—or missing key documents entirely—you’re not alone. Incorrect or incomplete submissions are one of the biggest causes of project delays and admin headaches across the construction and maintenance industry.
Cheops SUBePay was built to solve exactly this problem. It standardises the way subcontractor claims are submitted, ensures all required documentation is included, and automates approvals from start to finish. The entry fields in the SUBePay portal align 100% with your Cheops system, meaning the data flows through cleanly with no need for reformatting or double-handling. No more chasing paperwork. No more formatting dramas. Just a faster, cleaner way to manage claims and payments.
Standardised Submissions That Save Time
One of SUBePay’s most powerful features is its subcontractor portal, which guides subbies through the claim process and stops them from submitting incomplete or incorrectly formatted claims. Required fields must be filled out, mandatory documents must be attached, and only then can the claim be submitted. That means fewer follow-ups, fewer errors, and no wasted time reworking submissions.
Under the SUBePay system, subcontractors use the SUBeClaims portal to lodge their claims accurately and easily. Meanwhile, project managers and contract administrators use SUBeAssess to review, approve, or reject claims—backed by clear documentation and real-time status updates. Each party has the tools they need, designed specifically for their role, all within the same system.
And here’s the best part: there’s no charge for subcontractors to use the system, and onboarding support is provided to them free of charge. That means you can roll out SUBePay across your subcontractor base without the added burden of your staff onboarding the Subcontractors.
Built-In Efficiency, Right Where You Need It
SUBePay integrates seamlessly with your existing Cheops system, feeding claim data directly into key modules like Contracts, Job Costing, Forecasting, and Document Management. This creates a single source of truth for project financials and approvals, improving visibility and accuracy across the board.
Need to check on the status of a claim? No problem. Both subcontractors and staff can see real-time updates, with automatic notifications keeping everything moving. Never miss a critical SOP deadline, with time tracking included.
Mobile Access for On-Site Speed
With multi-platform access, SUBePay allows teams to review and approve claims from the office, the job site, or anywhere in between. This flexibility keeps projects moving forward and reduces the risk of bottlenecks caused by waiting on paperwork or desktop access.
Better Service, Less Stress
By requiring complete and accurate claim submissions upfront, SUBePay reduces disputes and keeps communication clear. Clients benefit from faster updates and smoother project delivery, while internal teams spend less time chasing and more time building.
And with built-in reporting tools, your business can track claim volumes, turnaround times, and compliance—helping you identify bottlenecks, improve processes, and make smarter decisions that support profitability.
Why SUBePay?
Because it takes one of the construction industry’s most frustrating admin challenges and solves it—simply and effectively. By enforcing correct formats and documentation, SUBePay eliminates the delays and inefficiencies caused by inconsistent subcontractor claims. With dedicated portals for subcontractors (SUBeClaims) and approvers (SUBeAssess), everyone stays on the same page.
It’s smart, it’s streamlined, it’s mobile—and it’s fully integrated with Cheops.
Discover how SUBePay can transform your subcontractor claim process.
Watch our video demonstration below to see the Cheops Time Portal in action and take the first step towards efficient payroll management today!
WATCH A VIDEO ABOUT SUBePAY FEATURES HERE >> [external link]
For more details visit our SUBePay page or to request a free demo, contact us at info@cssp.biz or call (08) 8139 1900.