Cheops Features
Cheops Construction Management Software covers the whole construction contract management process, with the standard modules including:
Project Budget
- Flexible cost coding structure
- Unlimited user defined resource categories (e.g. materials, labour, sub-contract etc)
- Budgets can be entered as lump sum amounts against a resource category or individual resources, or transferred from an estimating system
Purchasing
- Order amount updates
- Committed costs
- Purchase order printing to user-defined layout
- Order value checked against remaining budget
- Option to track deliveries against orders
- Integration with job costing and accounts payable
Sub-Contracts
- Lump sum and/or schedule of rates/bills of Quantities contracts
- Retention and/or bank guarantee details
- Progress payments can be entered by amount, percentage or quantity and allows processing both claimed and approved values, net or gross
- Fully integrated with variations module
- Produces adjustment advice notices, application advice notices and authenticated tax receipts
- Integrated with job costing and accounts payable
Variations
- User-defined variation types and categories
- Budgets and actuals can be separately maintained for each variation or spread over original cost codes
- Sub-contract component linked to Sub-Contracts Module maintaining the adjusted contract sum for each sub-contract
- Integrated with head contract progress claims/interim applications
Labour Costing
- Detailed labour costing by time sheets, journals or direct interface with Payroll Module
- Labour costs including hours by staff and/or cost code
- Multiple hourly rates – per staff, per project if required
Job Costing
- Online updating of budget, committed, incurred and actual costs by cost code
- Forecasting by:
- Costs to complete
- Estimated final cost
- Earned value (percentage, quantity or amount)
- Standard and user-defined reports
Accounts Payable
- Invoices matched against purchase orders and/or delivery dockets
- Separate discount and payment terms per creditor
- Computer printed cheques and remittances
- Direct debit (EFT) payments
- Manual cheques
- Integrated with job costing and general/nominal ledger
Accounts Receivable / Progress Claims / Interim Applications
- Detailed progress claim schedules based on either:
- Cost codes
- Bill of Quantities
- User-defined schedule – (e.g. milestones)
- Claim details by percentage, amounts or quantities
- Facility for claiming contract variations and/or materials on/off site
- Automatic adjustment once payment certificate details are recorded
- Sundry invoices for non-claim invoices
- Retention and/or bank guarantee details
- Integrated with general/nominal ledger
Statutory Taxation
- Country specific WHT, CIS etc including statutory reporting, reconciliation and validation of deductions
- Country specific consumption tax facilities (GST, VAT etc) including statutory reporting, reconciliation and validation of amounts
- Changes in statutory values (e.g. percentage rate charge) can be entered by the customer
General / Nominal Ledger
- Flexible chart of account structure
- Consolidation of multiple Divisions and/or Companies if required
- Bank reconciliation
- All periods in current and next year open if required
- General journals, standing journals and cost allocation facilities
- Audit trails and security
- Report writer
- Fully integrated with all modules
Plant Module – Optional
- Module for tracking plant running expenses and plant profitability
- Service and maintenance history register and report
- Service due report
- Integrated with asset register
Asset Register – Optional
- Unique identification of assets
- Book and tax depreciation calculations
- Disposal and movement of assets
- Integrated with job costing and general/nominal ledger
Payroll – Optional
- Salary and wages – employees
- Full pay history
- User defined additions/deductions
- Direct Debit (EFT) payments
- Integrated with job costing and general/nominal ledger
Dayworks- Optional
- Automatically generates invoices to clients based on costs· incurred through labour, materials and journals
- Ability to enter percentage markups at specified rates for resource categories
- Ability to enter built-up hourly labour charges
- Can be linked to payroll or timesheet module
Stock Module – Optional
- Stock procurement
- Stock issues using FIFO
- Stocktaking and stock reservations
- Direct sales including invoice printing and stock adjustments
Project Report – Optional
- Enhanced project and project costing reporting
- Multiple templates to cater for specific management, project or client requirements
- User-defined presentation quality output
- Extremely flexible and configurable
Document Management – Optional
- A comprehensive facility for tracking the creation, distribution and modification of documents
- Central register of documents and amendments
- Document distribution management
- Customised standard forms and registers
- Audit trails
Reporting
- One step exporting to EXCEL, HTML, XML, PDF, RTF or TXT
- Preview on screen or send direct to printer
- Configurable header information and data appearance
- Company logos set per Company or per project
- Configurable heading level colours
Electronic Trading
- All reports may be exported and emailed including:
- Purchase orders
- Payment advice notices
- EFT payments
- Email sent if purchase order limit exceeded
- Electronic cross referencing to source data (e.g. Original Creditor’s Invoice)